Digitization Centres at the Faculties and Departments of Charles University

The Charles University Digitization Centre provides methodological support to the digitization centers of the faculties and departments of Charles University. Among other things, the staff of the Charles University Digitization Centre provide methodological support to the Carolina Digitization Centre, the Digitization Center of the Protestant Theological Faculty CU, and the Digitization Centre of the Faculty of Education CU in making digitized study materials accessible to students with special needs in Charles University Digital Repository and manage the content of this repository.

Internal colaboration also takes places in the area of digital document management and processing; see also the section on methodological support.

Digitization Registry

https://registrdigitalizace.cz/

Before beginning any digitization project, staff at the Charles University Digitization Centre check whether the document in question has already been digitized or is currently being digitized. The Digitization Registry serves precisely this purpose - to keep track of digitization activities in Czechia. If a document has already been digitied elswhere and meets the required standards for digitization, staff at the CU Digitization Centre may initiate what is known as document replication (see below).

Employees of the Digitization Centre also enter information into the Digitization registry regarding the planned, ongoing, and completed digitization of specific documents. Thanks to this nationwide initiative, duplicate digitization of documents can be prevented.

Document Replication

The Charles University Digitization Centre currently has a "replication aggreement" with the National Library of the Czech Republic, Moravian Library, and the Library of the Czech Academy of Sciences. Thanks to these agreements, it is possible to perform so-called replication (in effect, creating a copy of digitized document).

Replication is performed when a document selected for digitization has already been digitized by another institution in Czechia (in this case, the National Library of the Czech Republic, Moravian Library, and the Library of the Czech Academy of Sciences). If the standards for image data and any metadata description of the digitized document meet the requirements and it is the same document (edition, series, etc.) that the one selected for the digitization that is or was demonstrably owned by Charles University, it is possible to replicate the digitized document directly, without the need for new digitization, and make it available in the Charles University Digital Library Kramerius.

This process ensures cost and time savings without compromising the quality of the electronic version of the document.

Czech Digital Library

https://ceskadigitalniknihovna.cz/

The contents of the University Digital Library Kramerius - that is, individual digized documents - are compiled into the Czech Digital Library. This repository also collects information on other digitized documents from digital libraries the Czechia, including the largest digital libraries of the National Library of the Czech Republic, Moravian Library, the Library of the Czech Academy of Sciences, and other libraries. Readers thus have the opportunity to search through a large number of digitized documents across the Czechia via a single web portal.

Out-of-Commerce Works

https://dnnt.cz/

Charles University collaborates with the Out-of-commerce Works service, which provides access to digitized texts of books, journals, and newsppaers published in the Czechia that are still protected by copyright law but are no longer available on the book market. Charles University allows its students and employees to access such documents in various Czech digital libraries (or in the Czech Digital Library) by logging in via their university account. Additionally, the Univeristy Digital Library Kramerius provides several hundred Out-of-commerce titles for reading to users who have logged in.